RFQ Gen - Request for Quotation Generator

General Information

Basic RFQ details and reference information

RFQ Reference Number *

Issue Date *

Response Deadline *

Issuing Organisation Details

Information about your organization

Organisation Name *

Trading Name (if different)

VAT/Tax Registration Number

Company Registration Number

Official Registered Address

Street Address *

City/Town *

State/Province

Postal/ZIP Code *

Country *

Contact Person for this RFQ

Name *

Title *

Email *

Phone *

Project/Requirement Overview

Describe the project or service being requested

Project/Service Name *

Department/Division *

Budget Code/Reference

Brief Description *

Scope of Work / Service Requirements

Define the primary objective and deliverables

3.1 Primary Objective *

3.2 Key Deliverables *

3.3 Technical Requirements

3.4 Compliance & Standards

Resource Requirements

Define personnel and resource needs

ROLE 1

Job Title/Role Name *

Level Required

Junior Mid-Level Senior

Number of Resources

Minimum Years of Experience

Work Location

Key Responsibilities

Essential Skills & Experience

Desirable Skills

Required Qualifications/Certifications

4.2 Resource Location & Work Arrangements

Work Location

If On-site/Hybrid, Location

Expected Work Hours

Travel Requirements

Project Timeline

Define project dates and milestones

Project Start Date

Project End Date / Duration

Contract Type

Notice Period (if applicable)

5.1 Key Milestones

Commercial Requirements

Define pricing and commercial terms

6.1 Pricing Information Required

Rate Structure

Payment Terms Proposed

Currency

Rate Validity Period

6.2 Cost Breakdown Required

Cost Breakdown Items

6.3 Additional Commercial Terms

Discount Structures

Price Escalation

Performance Incentives/Penalties

Early Termination Costs

Vendor Requirements & Qualifications

Define mandatory and preferred vendor qualifications

7.1 Mandatory Requirements

Mandatory Requirements

Professional Indemnity Insurance (minimum coverage)

Public Liability Insurance (minimum coverage)

References from at least

Financial statements for last

7.2 Preferred Qualifications

Industry Certifications

Quality & Security Certifications

ISO 9001 (Quality Management) ISO 27001 (Information Security) ISO 14001 (Environmental Management)

7.3 Experience Requirements

Minimum Years Operating

In Industry/Sector

Demonstrated Experience In

Evaluation Criteria

Define weighted evaluation criteria (must total 100%)

Total: 0%

Submission Requirements

Define submission deadlines and format requirements

9.1 Submission Deadline & Method

Submission Deadline *

Submission Email *

Alternative Submission Method

9.2 Submission Format

Format (Maximum Pages)

File Size Limit

9.3 Required Documentation Checklist

Terms & Conditions

Define terms, validity period, and selection timeline

10.3 Validity Period

Quotations must remain valid for a minimum of

days

10.4 Questions & Clarifications

Questions must be submitted in writing to

Questions Deadline

Responses will be shared with all vendors by

10.5 Selection Timeline

Final Details

Complete authorization and contact information

12. Declaration & Authorization

Authorizing Person Name *

Job Title *

Department *

Authorization Date *

Contact Information

Contact Email Address

Contact Phone Number

Office Hours

11. Appendices

Document Access